Competencies
Qualifications
Bachelor Degree with advance computer skills and secretarial course. Qualifications in auditing would be advantageous. Normally 4- 5 years secretarial/ admin experience. Must be proficient in using InDesign.
Business Development
Work within the team under close supervision from senior management and to help team members to maintain and access all project documentation.
Company Role
- Introduce cost cutting measures (pertaining to printing), wherever possible
- Co-ordinate with Project Managers and CAD Manager in order to ensure correct document and drawing management is implemented
- To play a active role in implementation of QA procedures and implementation of ISO certification
- Archive project directories from Computer and manage these CD’s
- Arranging Printing of documents and Deliverables
- Complies with Company Systems
- Log / Record all incoming and outgoing transmittals, submittals, reports and other company documents
- Issue design drawings to Contractor, Local Authorities and others as directed
- Maintain registers of drawings, issued to/received from, and approved by
- Maintain current drawing sets for engineers and architects and ensure superseded drawings identified and filed.
- Maintain NCR, RFI and submittal registers.
- Record all incoming & outgoing RFI’s & submittals, and monitor 9E’s response time, advising 9E staff when responses are required to comply with contractual limits.
- Maintain Expedition / Aconex / Prolog or other document control software
- Assist and stand in for Administrative assistant as and when required
- Handling FTP Sites for uploading and downloading documents
- Responsible for ordering and approving stamps as per 9E standards
- Controlling Archives and Library
- Co-ordinate with other offices for the tender and construction packages issue
- Aid site teams to establish correct document control procedures at the start of new projects as per client specifications
- Prepare outgoing register for each drawings/ documents /calculation/ submission
- Maintain full and up-to-date knowledge of all relevant technical and quality areas and associated regulations
- Keep up to date and attend training courses in relation to the company systems upon approval from management
- To provide efficient and effective administrative and clerical support to the managers and staff
- General document control duties.
QHSE Responsibilities
- Understand, implement and follow 9E QHSE policies.
- Implement and coordinate QHSE procedures in your workplace.
- Comply with local regulatory authority guidelines and laws pertaining to WHSE.
- Report any QHSE incidents immediately to 9E QHSE Dept. and to legal authorities if required.
- Abide Client/Contractor QHSE requirements and acquire site induction before mobilizing at sites.